APPROVAL OF MINUTES

6. APPROVAL OF MINUTES

Description
N/A

Recommendation

That the June 9, 2009, (Monthly Work Session) and June 16, 2009, (Regular Board Meeting) minutes be approved.

APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORT

7. APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORT

Description

N/A

Recommendation
That the Instructional/Classified Personnel Report be approved.

Attachment: Board July 21 2009 (Regular).pdf
Attachment: Board July 21 2009 (Addendum 1).pdf

RATIFICATION OF REASSIGNMENT OF STUDENTS TO SCHOOLS

8. RATIFICATION OF REASSIGNMENT OF STUDENTS TO SCHOOLS

Description

Reassignment of students to schools within the county have been approved by the administration or recommended by the Student Reassignment Appeal Board, in accordance with policies of the School Board.  They are presented for formal ratification.

Recommendation
That the reassignment of students to schools be ratified as presented.

GENERAL ITEMS

9. APPROVAL OF THE ALIGNMENT OF THE DISTRICT TECH PLAN 2010-2013

Description
Submission of District Technology Plan in accordance with DOE requirements.  The plan outlines indicators requested by DOE regarding training, purchase and use of district learning technology.  Alignment of the plan is required every three years to meet E Rate and DOE Grant requirements.

Recommendation
That the alignment of the District Tech Plan 2010-2013 be approved.

Attachment: Sarasota County Schools Di.pdf

10. APPROVAL OF OPPAGA REPORT FOR SAFETY AND SECURITY BEST PRACTICES

Description

Florida Statutes, 1006.07 (6), mandates that school districts utilize the Office of Program Policy Analysis and Government Accountability (OPPAGA) Safety and Security Best Practices to conduct an annual self-assessment of their Safety and Security Program.  The Best Practices Safety and Security self-assessment results must be received by the School Board at a publicly noticed School Board Meeting.

Recommendation
That the School Board approve the OPPAGA School Safety and Security Report as presented.

Attachment: 2009_best_practices_and_indicators.pdf

11. APPROVAL TO AUTHORIZE REIMBURSEMENT FOR LEGAL EXPENSES TO DIANA O'NEILL

Description

Section 1012.26, Florida Statutes, provides in relevant part "The district school board shall provide for reimbursement of reasonable expenses for legal services for officers and employees of school boards who are charged with civil or criminal actions arising out of and in the course of the performance of assigned duties and responsibilities upon successful defense by the employee or officer." (emphasis added)  As a jury found Ms. O'Neill not guilty of the criminal offenses of which she was charged, and as those offenses arose directly out of her duties as a teacher, Florida law requires reimbursement of reasonable legal expenses.  Board counsel has reviewed the bills presented by Ms. O'Neill and believes they are reasonable for the work performed.

Recommendation
That the School Board, pursuant to Section 1012.26, Florida Statutes, authorize reimbursement in the amount of $117,791.77 to Diana O'Neill for legal expenses she incurred in successfully defending a criminal action instituted against her for actions arising out of the performance of her assigned duties.

12. APPROVAL OF FINAL ORDER IN SCHOOL BOARD V. GILL

Description
On June 18, 2009, Division of Administrative Hearings Administrative Law Judge Robert E. Meale entered a Recommended Order recommending that the Board "enter a final order dismissing the charge of excessive use of leave and finding Respondent guilty of the charge of sleeping while on duty and suspending him, without pay, for five working days."  Neither party has filed any exceptions to the recommended order.

Recommendation
That the School Board enter a Final Order adopting the Recommended Order of the Administrative Law Judge in DOAH Case Number 08-006420, reinstating the employment of Timothy Gill as of January 7, 2009, awarding him backpay from that date, and suspending him for five working days."

AGREEMENTS/CONTRACTS

13. APPROVAL OF CONTRACT BETWEEN THE SCHOOL BOARD OF SARASOTA COUNTY AND LCT, INC.

Description

The Department of Information Technology has negotiated a support service contract with Logical Choice Technologies, Inc.  The contract will be for a term of Aug. 1, 2009, until July 31, 2010, for a maximum of $70,000.  The contract will be used for onsite support services for all Activ technology investments and installs.  Funding for this contract is part of the Department of Information Technology (9020) Operational Budget.

Recommendation
That the contract for support services provided to the School Board of Sarasota County and LCT be approved as presented.

14. APPROVAL OF CONTRACT FOR EDUCATIONAL SERVICES BETWEEN THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA, AND CHILDREN FIRST, INC.

Description
This is a continuation of a long-standing agreement between Children First, Inc., and the school district for ESE students ages 3-5. Children First has a long history of quality intervention with the Pre-K population. Funding is via FTE generation.

Recommendation
That the contract for educational services between the School Board of Sarasota County, Florida, and Children First, Inc., in the amount of $108,919, be approved as presented.

Attachment: Children First 09-10.pdf

15. APPROVAL OF CONTRACT FOR EDUCATIONAL SERVICES BETWEEN THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA, AND CHILDREN'S HAVEN AND ADULT COMMUNITY SERVICES, INC., D/B/A SELBY PRESCHOOL

Description
This is a continuation of a long-standing agreement between Children's Haven and Adult Community Services, Inc. D/B/A Selby Preschool and the school district for ESE students ages 3-5. Children's Haven has a long history of quality intervention with the Pre-K population. Funding is via FTE generation.

Recommendation
That the contract for educational services between the School Board of Sarasota County, Florida, and Children's Haven and Adult Community Services, Inc., D/B/A Selby Preschool in the amount of $51,840, be approved as presented.

Attachment: Childrens Haven-Selby09-10.pdf

16. APPROVAL OF CONTRACT FOR EDUCATIONAL SERVICES BETWEEN THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA, AND COASTAL BEHAVIORAL HEALTHCARE CENTERS, INC., RESIDENTIAL TREATMENT PROGRAM

Description
Coastal Behavioral Healthcare Center, Inc., has a contract with the Department of Children and Families to operate a residential treatment program for adolescent males, ages 13 to 18. The program will serve up to 25 students and does require an educational component. This agreement will provide a percentage of FTE generation to support the educational program.

Recommendation
That the contract for Educational Services between the School Board of Sarasota County, Florida, and Coastal Behavioral Healthcare Centers, Inc., Residential Treatment Program in the amount of $175,000, be approved as presented.

Attachment: Coastal Residentl 09-10.pdf

17. APPROVAL OF CONTRACT FOR EDUCATIONAL SERVICES BETWEEN THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA, AND THE FLORIDA CENTER FOR CHILD AND FAMILY DEVELOPMENT, INC.

Description

This is a continuation of a long-standing agreement between the Florida Center for Child and Family Development, Inc., and the school district for ESE students ages 3-5. The Florida Center for Child and Family Development, Inc., has a long history of quality intervention with the Pre-K population. Funding is via FTE generation.

 

Recommendation

That the contract for educational services between the School Board of Sarasota County, Florida, and the Florida Center for Child and Family Development, Inc., in the amount of $362,879, be approved as presented.

Attachment: FloridaCenter09-10.pdf

18. AGREEMENT FOR EDUCATIONAL SERVICES BETWEEN THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA, AND PINNACLE ACADEMY, INC.

Description
Pinnacle Academy is a private school focusing on students with very specialized needs in the areas of autism and pervasive developmentally delayed.  This agreement will provide a percentage of FTE funding to support the educational program for selected students in need of these very specialized services.

Recommendation
That the agreement for educational services between the School Board of Sarasota County, Florida, and Pinnacle Academy, Inc., in an amount not to exceed $121,408, be approved.

Attachment: PinnacleAcademy09-10.pdf

19. CONTRACT FOR EDUCATIONAL SERVICES FOR PRE-K STUDENTS WITH DISABILITIES BETWEEN THE SCHOOL BOARD OF SARASOTA, FLORIDA, AND PINES OF SARASOTA, INC.

Description

The Sarasota School District has submitted an improvement plan to FLDOE relating to educating Pre-K students with disabilities in the least restrictive environment.  A part of that plan relates to providing more opportunities for Pre-K disabled students to be served in settings with their non-disabled peers.  This contract represents a collaborative effort between the school district and Pines to serve Pre-K disabled students in the Pine's preschool program. Funding is via FTE generation.

Recommendation
That the contract for educational services for Pre-K students with disabilities between the School Board of Sarasota and Pines of Sarasota, in an amount not to exceed, $65,361.00, be approved.

Attachment: Pines-Sarasota 2009-10.pdf

20. AGREEMENT BETWEEN THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA, AND INSTRIDE THERAPY INC. FOR HIPPOTHERAPY SERVICES

Description

This is a continuation of a long-standing agreement for the provision of hippotherapy services at selected school sites serving severely disabled students. Funds to support this agreement are in the Pupil Support Services budget.

Recommendation
That the agreement between the School Board of Sarasota County, Florida, and Instride Therapy, Inc. for hippotherapy services in the amount of $12,000, be approved as presented.

Attachment: InStride 09-10.pdf

21. APPROVAL OF CONTRACTED SERVICES WITH PROFESSIONAL DEVELOPMENT FOR ACHIEVEMENT

Description
This contract provides writing training at various schools throughout the district.  This contract in the amount of $135,500 is in excess of the $25,000 limit, which requires School Board approval.

Recommendation
That the contract with Professional Development for Achievement for writing training workshops be approved as presented.

22. ST. PETERSBURG COLLEGE MEMORANDUM OF UNDERSTANDING: INTERINSTITUTIONAL ARTICULATION AGREEMENT

Description

This Memorandum of Understanding is entered by and between the Board of Trustees of St. Petersburg College and the School Board of Sarasota County.

Whereas the School Board offers courses in the field of veterinary assisting; and the College offers an AS Degree in Veterinary Technology; the College and the School Board desire to collaborate to provide an articulated program in the area of Veterinary Technology in which students enrolled in schools over which the Board exercises control can proceed toward their educational objectives as rapidly as their circumstances permit.

Recommendation
That the St. Petersburg College MOU: Interinstitutional Articulation Agreement be approved and allowed to continue in full force and in effect for three years commencing on May 1, 2009.

Attachment: St Petersburg College MOU Interinstitutional Articulation Agreement 2009.txt.pdf

23. APPROVAL OF THE SARASOTA VIRTUAL CONTRACT

Description
Contract with the company K-12 to provide an online instruction option for students grades K-8.

Recommendation
That the School Board of Sarasota County approves the Sarasota Virtual Contract.

Attachment: SARASOTA VIRTUAL CONTRACT _B_ 090714.pdf

24. LEASE AGREEMENT BETWEEN THE SCHOOL BOARD OF PINELLAS COUNTY, FLORIDA, AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description

The School Board of Pinellas County, Florida, has proposed that the School Board of Sarasota County, Florida, lease certain property at the Sarasota County Technical Institute to it for use in administering a grant related to Child Care Workers Training Program Workforce Education.  The lease shall commence July 1, 2009, and expire on June 30, 2010. 

Recommendation
That the lease agreement between the School Board of Pinellas County, Florida, and the School Board of Sarasota, Florida, related to Child Care Workers Training Program Workforce Education be approved. 

Attachment: SCTI-Pinellas County SB 09-10.pdf

25. AGREEMENT BETWEEN THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA, AND MACY'S FLORIDA STORES, LLC

Description

This agreement is between the School Board of Sarasota County, Florida, and Macy's Florida Stores, LLC.  The School Board offers enrolled students an on-the-job training program and Macy's manages retail stores.  The School Board desires to provide to its students a learning experience through the application of certain knowledge and skills in retail operations in actual situations and Macy's has agreed to make certain of its stores available.  The initial term of this agreement shall be one school year commencing August 24, 2009, and expiring June 4, 2010.

Recommendation
That the agreement between the School Board of Sarasota County, Florida, and Macy's Florida Stores, LLC be approved.

Attachment: Macy's 09-10.pdf

26. APPROVAL OF CONTRACTED SERVICES BETWEEN THE SCHOOL BOARD OF SARASOTA COUNTY AND FRANCES SOSADEETER FOR SY 09-10

Description

This independent contractor will serve in three capacities: 1) to identify, recruit, and serve all migrant children and youth, also to maintain all relevant migrant data. 2) As the ESOL Parent Outreach Facilitator.    3) Translation and Interpretation services for both Haitian/Creole and Spanish as needed. Total contracts are not to exceed $50,000.00 for the year.

Recommendation
That the SBSC approve the contract for services with Frances Sosadeeter as presented.

27. APPROVAL OF CONTRACT FOR SERVICES BETWEEN THE SCHOOL BOARD OF SARASOTA COUNTY AND SHARON TROUPE

Description
Sharon Troupe will provide service as C.L.A.S.S. Coordinator (Community Liaison for Achieving Student Success) assisting families with their student's school related issues for the 09-10 SY.

Recommendation
That the School Board of Sarasota County approve the contract as presented for Sharon Troupe to provide services as the C.L.A.S.S. Coordinator.

28. APPROVAL OF THE FINANCIAL CONTRACT BETWEEN THE SCHOOL BOARD OF SARASOTA AND THE BOYS AND GIRLS CLUBS (NORTH)

Description

This contract is to pay for a 21st CCLC summer program at our FBO site, Hurst Chapel (SOAR program) from July 6 - July 23, 2009. The contracted amount includes salaries and program supplies.

Recommendation
That this contract for payment of services to Boys and Girls Clubs (North) for a 21st CCLC summer program be approved as presented. 

GRANTS

29. APPROVAL OF THE SMART CART: MAKING SMART CHOICES EVERY DAY GRANT PROPOSAL TO THE FLORIDA DEPARTMENT OF EDUCATION FOR TEN ELEMENTARY SCHOOLS

Description
COMPETITIVE: Grant funds of $523,110 will purchase daily fruit and vegetable snacks for students at Alta Vista, Brentwood, Emma E. Booker, Englewood, Glenallen, Gocio, Lamarque, Tuttle and Toledo Blade Elementary Schools.

Recommendation
That the School Board of Sarasota County approve the Smart Cart: Making Smart Choices Every Day grant proposal.

Attachment: Fruit&Veg Cart.pdf

30. APPROVAL OF THE BUDDY READING WITH PARENT AND CHILD GRANT PROPOSAL TO THE DOLLAR GENERAL MEDIA AND LIBRARY GRANTS PROGRAM FOR TAYLOR RANCH ELEMENTARY SCHOOL

Description
COMPETITIVE: Grant funds of $2,338.74 will improve reading comprehension and engage parents in reading in a positive, fun manner.

Recommendation
That the School Board of Sarasota County approve the Buddy Reading with Parent and Child grant proposal.

Attachment: Buddy Reading.pdf

31. APPROVAL OF THE INVESTMENT IN THE FUTURE GRANT PROPOSAL TO THE EDUCATION FOUNDATION OF SARASOTA COUNTY FOR RIVERVIEW HIGH SCHOOL

Description
COMPETITIVE: Grant funds of $69,788 will provide equipment to Project Lead the Way for a Computer Integrated Manufacturing program.

Recommendation
That the School Board of Sarasota County approve the Investment in the Future grant proposal.

Attachment: RHS Invest in Future.pdf

32. APPROVAL OF THE SEDNET PROJECT GRANT APPLICATION TO THE FLORIDA DEPARTMENT OF EDUCATION FOR ALL SARASOTA, MANATEE AND DESOTO COUNTY STUDENTS

Description
ENTITLEMENT: Grant funds of $128,317 will improve the range and quality of programs for emotionally and behaviorally disabled and at-risk students.

Recommendation
That the School Board of Sarasota County approve the SEDNET Project grant application.

Attachment: SEDNET.pdf

33. APPROVAL OF THE INTEGRATION OF SECURITY SYSTEMS GRANT PROPOSAL TO THE U.S. DEPARTMENT OF JUSTICE FOR SARASOTA COUNTY SCHOOLS

Description
COMPETITIVE: Grant funds of $249,968.60 will match funds already in the School Police/Safety and Security budget to improve school safety and security district-wide through expanded use of video security cameras and the integration of security system technologies.  

Recommendation
That the School Board of Sarasota County approve the Integration of Security Systems grant proposal.

Attachment: COPS-SOS.pdf

34. APPROVAL OF THE TITLE III PART A GRANT APPLICATION TO THE FLORIDA DEPARTMENT OF EDUCATION FOR ALL ESOL STUDENTS

Description
ENTITLEMENT: Grant funds of $289,949.80 will support English language acquisition and academic achievement for English Language Learner students.

Recommendation
That the School Board of Sarasota County approve the Title III Part A grant application.  

Attachment: Title III Part A.pdf

35. APPROVAL OF THE TITLE I PART C, MIGRANT EDUCATION PROGRAM GRANT APPLICATION TO THE FLORIDA DEPARTMENT OF EDUCATION FOR ALL MIGRANT STUDENTS AND THEIR FAMILIES

Description
ENTITLEMENT: Grant funds of $4,099 will provide services for migrant students and their families.   

Recommendation
That the School Board of Sarasota County approve the Title I Part C, Migrant Education Program grant application.

Attachment: Title I Part C.pdf

36. APPROVAL OF THE TITLE III PART A, RECENTLY ARRIVED IMMIGRANT STUDENTS GRANT APPLICATION TO THE FLORIDA DEPARTMENT OF EDUCATION FOR ALL RECENTLY-ARRIVED IMMIGRANTS

Description
ENTITLEMENT: Grant funds of $139,648.09 will support English language acquisition and academic achievement for recently-arrived immigrant students.   

Recommendation
That the School Board of Sarasota approve the Title III Part A, Recently-Arrived Immigrant Students grant application.

Attachment: Title III Part A Recently Arrived Immigr.pdf

37. APPROVAL OF THE FLORIDA DIAGNOSTIC AND LEARNING RESOURCES SYSTEM (FDLRS) ASSOCIATE CENTERS GRANT APPLICATION TO THE FLORIDA DEPARTMENT OF EDUCATION FOR ALL SARASOTA, MANATEE AND CHARLOTTE COUNTY SCHOOLS

Description

CONTINUATION: Grant funds of $916,551 will assist students with disabilities by improving student identification, providing teacher professional development, and offering technology assistance to students with disabilities and their parents.

Recommendation
That the School Board of Sarasota County approve the FDLRS Associate Centers grant application.

Attachment: FDLRS.pdf

38. APPROVAL OF THE VIOLIN ENRICHMENT PUTS THE PLUS IN BASICS PLUS GRANT PROPOSAL TO THE WELLER ARTS EDUCATION PROGRAM FROM THE COMMUNITY FOUNDATION OF SARASOTA COUNTY FOR BAY HAVEN SCHOOL

Description
COMPETITIVE: Grant funds of $4,973 will provide violins and instruction for 5th grade Bay Haven School students.

Recommendation
That the School Board of Sarasota County approve the Violin Enrichment puts the Plus in Basics Plus grant proposal.

Attachment: Miles Weller.pdf

39. APPROVAL OF THE MIDDLE SCHOOLERS LEARN AND SERVE ON THE SUNCOAST GRANT PROPOSAL TO THE FLORIDA LEARN AND SERVE PROGRAM FOR BROOKSIDE MIDDLE SCHOOL

Description
COMPETITIVE: Grant funds of $10,000 will boost striving reader's phonemic awareness, phonics, fluency, vocabulary and comprehension skills while serving others.

Recommendation
That the School Board of Sarasota County approve the Middle Schoolers Learn and Serve on the Suncoast grant proposal.

Attachment: Pelosi Learn & Serve.pdf

40. APPROVAL OF THE LAURA BUSH FOUNDATION FOR AMERICA'S LIBRARIES GRANT PROPOSAL FOR TOLEDO BLADE ELEMENTARY SCHOOL

Description
COMPETITIVE: Grant funds of $6,000 will purchase books for the Toledo Blade Elementary School media center to help improve student reading proficiency.

Recommendation
That the School Board of Sarasota County approve the Laura Bush Foundation for America's Libraries grant proposal.

Attachment: Toledo Blade Laura Bush.pdf

41. APPROVAL OF THE TITLE II TEACHER TRAINING GRANT APPLICATION TO THE FLORIDA DEPARTMENT OF EDUCATION FOR ALL SARASOTA COUNTY SCHOOLS

Description
ENTITLEMENT: Grant funds of $1,737,879 will provide recruitment and training activities intended to attract high quality teachers and administrators to the district.

Recommendation
That the School Board of Sarasota County approve the Title II Teacher Training Grant application.

Attachment: Title II.pdf

42. APPROVAL OF THE ADULT EDUCATION/FAMILY LITERACY- CORRECTIONS OUTREACH GRANT PROPOSAL TO THE FLORIDA DEPARTMENT OF EDUCATION

Description
COMPETITIVE: Grant funds of $75,000 will provide literacy and GED preparation classes, as well as job and post-secondary school counseling and placement assistance to criminal offenders and indigent adult students.

Recommendation
That the School Board of Sarasota County approve the Adult Education/Family Literacy - Corrections Outreach grant proposal.   

Attachment: Corrections Outreach.pdf

43. APPROVAL OF THE ADULT EDUCATION/FAMILY LITERACY- CORRECTIONS TRANSITION GRANT PROPOSAL TO THE FLORIDA DEPARTMENT OF EDUCATION

Description
COMPETITIVE: Grant funds of $75,000 will provide literacy and GED preparation classes, as well as job and post-secondary school counseling and placement assistance to adult inmates leaving jail.

Recommendation
That the School Board of Sarasota County approve the Adult Education/Family Literacy - Corrections Transition grant proposal.

Attachment: Corrections Transition.pdf

44. APPROVAL OF THE ADULT EDUCATION AND FAMILY LITERACY ENGLISH LITERACY/CIVICS EDUCATION GRANT PROPOSAL TO THE FLORIDA DEPARTMENT OF EDUCATION

Description
COMPETITIVE: Grant funds of $106,202 will enhance adult ESOL instructional services and infuse civics education into the adult ESOL course curriculum.

Recommendation
That the School Board of Sarasota County approve the Adult Education and Family Literacy English Literacy/Civics Education grant proposal.

Attachment: Engl Lit Civics.pdf

45. APPROVAL OF THE ADULT GENERAL EDUCATION GRANT PROPOSAL TO THE FLORIDA DEPARTMENT OF EDUCATION

Description

COMPETITIVE: Grant funds of $342,328 will provide supplemental educational services to at-risk adult students and younger at-risk dropout students, with a focus on adult basic education and adult ESOL programs that prepare students for the workplace and/or to take the General Educational Development (GED) exam.

Recommendation
That the School Board of Sarasota County approve the Adult General Education grant proposal.

Attachment: AGE.pdf

46. APPROVAL OF THE HEALING THE MULTICULTURAL DIVIDE GRANT PROPOSAL TO TEACHING TOLERANCE FOR SARASOTA HIGH SCHOOL

Description
COMPETITIVE: Grant funds of $2,500 will provide teacher training in diversity, character and communication and create a more positive and safe Sarasota High School campus.

Recommendation
That the School Board of Sarasota County approve the Healing the Multicultural Divide grant proposal.

Attachment: Teaching Tolerance.pdf

47. APPROVAL OF THE BUILDING A WORKFORCE: IMPROVING THE CRITICAL READING ABILITY OF OUR FUTURE GRADUATES GRANT PROPOSAL TO THE EDUCATION FOUNDATION OF SARASOTA COUNTY

Description
COMPETITIVE: Grant funds of $33,933 will provide professional development for teachers at the district's five comprehensive high schools, with a focus on integrating reading and writing instruction throughout all content areas.

Recommendation
That the School Board of Sarasota County approve the Building a Workforce: Improving the Critical Reading Ability of our Future Graduates.

Attachment: HS Literacy.pdf

48. APPROVAL OF THE ARTS: LANGUAGE FOR LEARNING GRANT PROPOSAL TO THE NATIONAL ENDOWMENT FOR THE ARTS FOR ALL SARASOTA SCHOOLS

Description
COMPETITIVE: Grant funds of $50,000 will provide professional development on integrating arts into language arts instruction, as well as tickets and buses so teachers can attend local performances and exhibits with students and their families.

Recommendation
That the School Board of Sarasota County approve the The Arts: Language for Learning grant proposal.

Attachment: NEA.pdf

49. APPROVAL OF THE BRENTWOOD ELEMENTARY COMMUNITY RUN CLUB GRANT PROPOSAL TO THE SAUCONY RUN FOR GOOD PROGRAM

Description
COMPETITIVE: Grant funds of $10,000 will allow staff, students and the community to participate in the Brentwood Community Run Club.

Recommendation
That the School Board of Sarasota County approve the Brentwood Elementary Community Run Club grant proposal.

Attachment: Saucony Brentwood.pdf

50. APPROVAL OF THE SAMMY'S RUN GRANT APPLICATION TO PTO TODAY FOR OAK PARK SCHOOL

Description

COMPETITIVE:  Grant funds of $5,000+ will be used to continue increasing disability awareness and to get additional funds for our school to supply needed therapy and education supplies.   

Recommendation
That the School Board of Sarasota County approve the Sammy's Run grant application.

Attachment: -s Run.pdf

51. APPROVAL OF THE ENHANCING EDUCATION THROUGH TECHNOLOGY GRANT APPLICATION TO THE DEPARTMENT OF EDUCATION TITLE II PART D

Description
ENTITLEMENT: Grant fund of $219,476.00 will enhance education through technology by providing professional development to staff on district adopted technologies.      

Recommendation
That the School Board of Sarasota County approve The Enhancing Education Through Technology grant application.

Attachment: Enhancing Education.pdf

FIELD TRIPS

52. APPROVAL OF THE SARASOTA HIGH SCHOOL PERFORMING ARTS FIELD TRIP TO NEW YORK CITY, NEW YORK, ON FEBRUARY 12, 2010 THROUGH FEBRUARY 16, 2010

Description
Students of the Performing Arts will be given the opportunity to see the center of the Performing Arts industry in New York City.  They will participate in instructional classes taught by professionals, and will have the opportunity to attend Broadway musicals, see a ballet performance, and tour some of the most famous theater houses in the city.

Recommendation
That the Sarasota High School Performing Arts field trip to New York City, New York, on February 12, 2010 through February 16, 2010, be approved.

53. APPROVAL OF THE VENICE HIGH SCHOOL FOOTBALL TEAM FIELD TRIP TO CHESAPEAKE, VIRGINIA, ON AUGUST 27, 2009 THROUGH AUGUST 30, 2009

Description
The High School Football Showcase is a national event that will be broadcast live on ESPN on either August 28, 2009 or August 29, 2009.  Students attending will be chosen by coaches and trainers according to their abilities. 

Recommendation
That the Venice High School Football Team field trip to Chesapeake, Virginia, on August 27, 2009 through August 30, 2009, be approved.

54. APPROVAL OF THE VENICE HIGH SCHOOL VOLLEYBALL TEAM FIELD TRIP TO CHICAGO, ILLINOIS, ON SEPTEMBER 30, 2009 THROUGH OCTOBER 4, 2009

Description
Students attending are chosen based on their skill level and will participate in the NIKE volleyball tournament.

Recommendation
That the Venice High School Volleyball Team field trip to Chicago, Illinois, on September 30, 2009 through October 4, 2009, be approved.

MATERIALS MANAGEMENT

55. APPROVAL TO AWARD BID #9150 FOR CUSTOM CABINETRY - TIME AND MATERIALS

Description
Bids to provide 'Custom Cabinetry - Time and Materials' were received from five vendors on May 20, 2009.  The bid of Howell Construction Group was the best low bid meeting the advertised specifications.  The bid of Sterling Construction Management was non-responsive to the requirement of owning and operating the business for a minimum of three years prior to the bid opening.  This bid is for a period of one year with the option to renew for two additional one-year periods.  The funds for these purchases are contained in the capital budget allocated to the Facilities Services Department.

Recommendation

That the bid of Howell Construction Group, to provide 'Custom Cabinetry - Time and Materials' in an amount not to exceed $100,000.00, be approved for award and purchase.

 

Attachment: CabinetryT&M9150Rec.pdf

56. APPROVAL OF THE 2008-09 DATA COLLECTION REVIEW COMMITTEE REPORT

Description
In accordance with Florida Statute 1008.385, the report of the activities of the Data Collection Review Committee is presented.  The goal of the committee is to review and approve all district forms and achieve standardization.

Recommendation
That the 2008-09 Data Collection Review Committee Report be approved as presented.

Attachment: 2008-09 DataCollectionReviewCommitteeReport.pdf

57. APPROVAL TO AWARD BID #9126 FOR CUSTODIAL CLEANING/MAINTENANCE SUPPLIES - WAREHOUSE

Description
Bids to provide 'Custodial Cleaning/Maintenance Supplies - Warehouse' were received from 21 vendors on April 30, 2009.  The bids of Abel Unlimited, Inc., Calico Industries, Inc., Coastal Chemical and Paper Supply, Inc., Genesis II, Inc., Grainger, MSC Industrial, Northgate Limited, Inc., Pyramid School Products, and Resource One, Inc., were the best low bids meeting the advertised specifications.  Reasons for not selecting the apparent low bid are included with the bid tabulation.  This bid is for a period of one year with the option to renew for two additional one-year periods.  The funds for these purchases are contained in the operating budget allocated to the Facilities Services Department.

Recommendation
That the bids of Abel Unlimited, Inc., Calico Industries, Inc., Coastal Chemical and Paper Supply, Inc., Genesis II, Inc., Grainger, MSC Industrial, Northgate Limited, Inc., Pyramid School Products, and Resource One, Inc., to provide 'Custodial Cleaning/Maintenance Supplies - Warehouse' in an amount not to exceed $950,000.00, be approved for award and purchase.

Attachment: CustCleaning9126Rec.pdf

58. APPROVAL TO AWARD BID #0501 FOR LIFT STATION INSTALLATION, REPAIR, MAINTENANCE SERVICE AND DOMESTIC WATER TESTING

Description
Bids to provide 'Lift Station Installation, Repair, Maintenance Service and Domestic Water Testing' were received from five vendors on June 16, 2009. The bid of Stahlman England Irrigation, Inc. was the best low bid meeting the advertised specifications. This bid is for a period of one year with the option to renew for two additional one-year periods. The funds for these purchases are contained in the capital budget allocated to the Facilities Services Department.

Recommendation
That the bid of Stahlman England Irrigation, Inc. to provide 'Lift Station Installation, Repair, Maintenance Service and Domestic Water Testing' in an amount not to exceed $250,000.00, be approved for award and purchase.

Attachment: LiftStation0501Rec.pdf

59. APPROVAL TO AWARD BID #0514 FOR FARM FRESH PRODUCE

Description
Bids to provide 'Farm Fresh Produce' were received from three vendors on June 25, 2009. The bid of Sheckler Management was the best low bid meeting the advertised specifications. This bid is for a period of one year with the option to renew for two additional one-year periods. The funds for these purchases are contained in the budget allocated to the Food and Nutrition Services Department.

Recommendation
That the bid of Sheckler Management to provide 'Farm Fresh Produce' in an amount not to exceed $500,000.00, be approved for award and purchase.

Attachment: FreshProduce0514Rec.pdf

FACILITIES

60. ACCEPTANCE OF FACILITIES SERVICES' PROJECT(S) COMPLETION AND APPROVAL OF FINAL PAYMENT TO CONTRACTOR

Description

The substantial completion dates, original and final contract amounts are summarized on the enclosure for ease of review.  All work has been completed and all required close-out documents have been received from the contractor.  The Director of Facilities Services has determined that the projects are complete in accordance with state statutes.

Recommendation

That the cited Facilities Services' projects be accepted as complete and the final payment to contractors be approved as presented.

Attachment: BAIenc7-21-09ProjCompl+FinalConPymtFSD.pdf

61. APPROVAL AND/OR RATIFICATION OF THE FACILITIES SERVICES CHANGE ORDER(S)

Description
The Facilities Services' Change Order(s) have been summarized on the enclosure for ease of review.  These change order(s) collectively total an increase of $217,514.00 in contract amounts.

Recommendation
That the Facilities Services' Change Order(s) be approved and/or ratified as presented.

Attachment: BAIenc7-21-09FSD-CO.pdf

CONSTRUCTION

62. APPROVAL OF ARCHITECT'S CONTRACT FOR THE VENICE HIGH SCHOOL - REBUILD PROJECT

Description

The project's scope of work shall include reconstruction of the Venice High School campus buildings and related site work.  On 6/16/2009 (Item #53), the School Board authorized negotiations with this company.  On 6/20/2009, the Executive Director of Construction Services and two (2) members of the Professional Services Selection Committee (PSSC) met with a representative of Schenkel Shultz, Inc., and successfully negotiated a contract.  This contact is for the Schematic Design Phase only.  The remainder of the contract will be negotiated upon completion of this phase.  Additional services may be added upon completion of the Schematic Design Phase.  The amount of this contract is $566,769.00.  These contract documents have been approved by the School Board attorney and are available for review at the Construction Services Department.  The construction budget is approximately $60,000,000.00.  Funds for this project are available in the capital budget amount.

Recommendation
That the architect's contract for the Venice High School - Rebuild project be approved as presented.

63. APPROVAL OF CONSTRUCTION MANAGER'S PRECONSTRUCTION SERVICES CONTRACT FOR THE VENICE HIGH SCHOOL - REBUILD PROJECT

Description
The project's scope of work shall include reconstruction of the Venice High School campus buildings and related site work.  On 6/16/2009 (Item #54), the School Board authorized negotiations with this company.  On 6/30/2009, the Executive Director of Construction Services and two (2) members of the Professional Services Selection Committee (PSSC) met with a representative from W.G. Mills, Inc. to negotiate a contract for this project. This contract covers the preconstruction portion only for this project.  The contract for construction will be negotiated separately at a later date.  This contract amount is $198,750.00.  These contract documents have been approved by the School Board attorney and are available for review at the Construction Services Department.  The construction budget is approximately $60,000,000.00.  Funds for this project are available in the capital budget amount.

Recommendation

That the construction manager's preconstruction services contract for the Venice High School - Rebuild project be approved as presented.

64. APPROVAL OF ANNUAL CERTIFICATION OF PROFESSIONALS FOR CONSTRUCTION RELATED SERVICES

Description

The recommended professionals have submitted request for annual certification by the School Board to provide professional construction related services for Sarasota County School Board projects.  These submissions are in accordance with School Board Policy #7.71.

Recommendation
That the Annual Certification of Professionals for Construction Related Services be approved as presented.

Attachment: BAIenc7-21-09AnnualCert2009-10.pdf

65. ACCEPTANCE OF CONSTRUCTION SERVICES' PROJECT(S) COMPLETION AND APPROVAL OF FINAL PAYMENT TO CONTRACTOR(S)

Description

The substantial completion dates, original and final contract amounts are summarized on the enclosure for ease of review.  All work has been completed and all required close-out documents have been received from the contractor(s).  The Executive Director of Construction Services has determined that the project(s) are complete in accordance with state statutes. 

Recommendation
That the cited Construction Services' project(s) be accepted and complete and the final payment to contractor(s) be approved as presented.

Attachment: BAIenc7-21-09ProjComp+FinalConPymtCSD.pdf

66. APPROVAL AND/OR RATIFICATION OF CONSTRUCTION SERVICES CHANGE ORDER(S)

Description

The Construction Services' Change Order(s) have been summarized on the enclosure for ease of review.  These change order(s) collectively total a reduction of $2,114,016.02 in contract amounts.

Recommendation
That the Construction Services' Change Order(s) be approved and/or ratified as presented.

Attachment: BAIend7-21-09CSD-CO.pdf

FINANCE

67. APPROVAL OF STATE AND LOCAL GOVERNMENT MASTER LEASE PURCHASE AGREEMENT NO: 2642883637 WITH HEWLETT-PACKARD FINANCIAL SERVICES COMPANY

Description
This master lease agreement and supplemental documentation is for the implementation of the turnkey leasing solution for computer replenishment with Hewlett-Packard that was approved by the Board on February 17, 2009, Item #18.

Recommendation
That the agreement be approved as presented.

Attachment: HP Lease Agreement.pdf

SCHOOL BOARD RULES

68. APPROVAL OF SCHOOL BOARD RULES

Description

The following School Board Rules were advertised and are ready for approval:

4.12, Exceptional Student Education

5.14, Homeless Students

7.31, Food and Nutrition Service Funds

8.36, Transporting Students in Private Vehicles

8.45, School Breakfast Program

 

 

Recommendation
That the School Board of Sarasota County approve School Board Rule 4.12, Exceptional Student Education; 5.14, Homeless Students; 7.31, Food and Nutrition Service Funds; 8.36, Transporting Students in Private Vehicles; and 8.45, School Breakfast Program.

Attachment: Policy 4.12-revised-7-21-09.pdf
Attachment: Policy 5.14--New--7-21-09.pdf
Attachment: Policy 7.31-revised-7-21-09.pdf
Attachment: Policy 8.45-revised-7-21-09.pdf
Attachment: Policy 8.36--Revised 7-21-09.pdf

69. APPROVAL TO ADVERTISE SCHOOL BOARD RULE 5.40, STUDENT ATTENDANCE

Description
Change in requirements for high school attendance from block periods to traditional seven period days.

Recommendation
That the School Board of Sarasota County authorize the advertisement of School Board Rule, 5.40 Student Attendance.

Attachment: Policy 5.40-revised-7-09.pdf

70. APPROVAL TO ADVERTISE NEW POLICY, 7.771, CAPITAL ASSETS

Description
The purpose of this policy is to establish guidance for the safeguarding and applicable accounting for various categories of capital assets.

Recommendation
That the Board approve to advertise a new policy, 7.771, Capital Assets.

Attachment: Capital Asset Policy_final .pdf